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  • Lower Road,
  • Grayswood,
  • Haslemere, GU27 2DR
  • Tel: 01428 642086
Grayswood CE Aided Infant School


We aim for all our children to have at least 95% attendance.  We know there are times when a child is sick or that there are genuine family reasons for an absence and these absences will be authorised by the school.  The NHS have a very useful webpage advising parents when a child should be kept home and when they are well enough to go to school.  You can see that page on the link below.

Pupil Absence

The school requires a telephone message from the parent or carer before 9:30am on the morning of the first day of ANY pupil absence.  Please let us know if the absence is due to a notifiable disease or head lice. If you need information about dealing with head lice please let us know. We will inform all parents when we have a report of head lice in school so that you can make a special check of your child’s hair and treat if necessary.


It is important your child attends school to get a good education. By law, as a parent or carer, you must make sure that if your child is aged five to 16 (compulsory school age), he or she receives a suitable full time education.  This information is taken directly from Surrey County Council https://www.surreycc.gov.uk/schools-and-learning/schools/at-school/attendance-and-absence


During term-times, your child should attend school regularly unless:

  • he or she is ill; or
  • our school has authorised their absence.

    Absence due to illness

    Please let our school know about your child's treatment for any illness and any special care needed. If your child is absent frequently because of illness, we may ask for medical guidance to make sure the right support is given. If prescribed medicines need to be taken during school hours, you should discuss this with our head teacher or the person at our school designated responsible for your child's medical needs.

    If your child is unwell at school, our school will contact you as the parent or guardian to make suitable collection and care arrangements.


    Authorised absence

    Only your child's school can authorise an absence from school. If you plan to take your child out of school during term time it must be for a good reason and you must obtain permission from our headteacher. Good reasons may include: family bereavements and funerals, doctor, dental and hospital appointments.


    If your child is absent from school due to working in the entertainment industry Surrey County Council's guide explains your responsibilities.

    https://www.surreycc.gov.uk/social-care-and-health/childrens-social-care/support-for-young-people-and-their-families/guidance-on-children-and-young-people-in-employment-or-entertainment  Please FIRST complete and return the Exceptional  Absence Request form below to the school office and then if necessary, make an appointment to see the Headteacher with regard to your request. Paper copies of this form are available from our school office.


    Unauthorised absence

    If your child is absent without good reason – for example, because of family birthdays, visits from relatives, family outings or holidays – it will also be recorded as unauthorised. If you do not ask for or get permission to take your child out of school and do so regardless, your child's absence will be recorded as unauthorised and will be seen as truancy.  


    Taking holidays in term time

    Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. These circumstances will be determined by the Headteacher, including the number of school days your child can be away from school if leave is granted. You must allow enough time for your request to be considered before leave is taken. It is possible that the Headteacher may refuse permission.


    Being late for school

    It is important your child gets to school on time. If they are late and miss the register, it may be recorded as an unauthorised absence.


    Surrey County Council Inclusion Service

    To help make sure that every child goes to school regularly and gets an appropriate education, each school has an Inclusion Officer who can act on enquiries from schools, other organisations, parents and members of the public. Where a child's absence from school gives cause for concern, the Inclusion Office works with everyone involved to create an action plan supporting full-time attendance and will stay involved until this is achieved. Legal action may be taken to ensure your child attends school.



    Truancy is where a child is regularly absent from school without satisfactory reason or permission. Truants have less opportunity for a good education and to experience the social aspects of school life, which benefit them as adults. Truants are more likely to leave school with few or no qualifications, to be out of work, become homeless and to be involved in crime. Truancy is taken very seriously.


    If your child fails to attend school regularly and punctually, Surrey County Council may take legal action. This can include issuing a penalty notice, prosecution or applying for an education supervision order.


    Attendance Policy

    An up to date copy of our Attendance policy can be found under the School Policies section. 

    Attendance Forms

    Please see below our Request for Authorised Absence form and our Part Day Absence Request form (for medical appointments etc).